Effective Date: July 1, 2025
We Play After School Club (“we”, “us”, or “our”) is committed to protecting the privacy of your family’s personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services, including our online registration, parent portal, and communication tools.
1. Information We Collect
We collect information to provide safe, efficient, and customized experiences for families and children enrolled in our programs.
Personal Information
Parent/guardian names, addresses, phone numbers, and email addresses
Child’s name, date of birth, health card number, allergies, medical conditions, and family doctor information
Emergency contact names, relationships, and contact details
Authorized pickup persons and photo identification
Payment information (e.g., credit card details for billing)
Documents such as consent forms, medical forms, and permission slips
Usage Information
Website usage data (e.g., pages visited, interactions, device type)
Communication preferences and correspondence records
2. How We Use Your Information
We use your information to:
Register and enroll children in our programs
Manage billing, payments, and tax receipts
Communicate with parents/guardians about program updates, billing, and emergencies
Track attendance, health, and safety records
Provide access to the parent portal and allow updates to contact or emergency information
Comply with applicable legal and regulatory requirements
Improve our website and services
3. How We Share Your Information
We do not sell or rent your personal information. We may share information only as necessary to:
Process payments securely through trusted third-party providers (e.g., Stripe)
Provide services via our technology partners (e.g., CRM, website hosting)
Comply with legal obligations or respond to lawful requests from authorities
Protect the safety of children, staff, and families
All service providers are contractually required to protect your information and use it only for the purposes we specify.
4. Data Security
We implement industry-standard security measures to protect your information, including:
Encryption of sensitive data (e.g., payment information, health records)
Role-based access controls (e.g., only authorized staff can view certain records)
Secure storage and regular data backups
Audit trails for access and modifications to sensitive information
5. Your Rights & Choices
You have the right to:
Request corrections to inaccurate information
Withdraw consent for certain uses of your information (unless required by law)
Request deletion of your information (subject to legal retention requirements)
To exercise your rights, please contact us at [email protected] .
6. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, and maintain records for program administration. Typically, records are retained for one year after program completion or withdrawal.
7. Children’s Privacy
We collect and use children’s information only as necessary for program administration and safety. Parental/guardian consent is required for all data collection, and parents may review or request deletion of their child’s information at any time.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy regularly.
9. Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact:
We Play After School Club
Email: [email protected]
By using our website and services, you acknowledge and agree to the terms of this Privacy Policy.